configuration control board CCB Glossary

Posted by on June 15, 2023 in Blog

At every meeting, the Change Advisory Board reviews requested changes using a standard evaluation framework. That framework should consider all dimensions of the change, including service and technical components, business and customer alignment, and compliance and risk. The CAB must also look for conflicting requests—these cases in particular require CAB members to maintain holistic, business-outcomes views that don’t favor the particular team or individual seeking the change. Since all existing CI configurations cannot often be updated simultaneously,
careful consideration must be given to either delaying or accelerating
the incorporation of the change to minimize the impact.

The functional architecture should be placed under technical configuration control to establish a functional design baseline for software design synthesis. The functional architecture must be complete and traceable to software specifications. The software engineering team representatives from software implementation and test and evaluation organizations must endorse the functional architecture and revise their technical plans and schedules to align organizational resources with anticipated task assignments. A Change Control Board (CCB), also known as the configuration control board, is a group of individuals, mostly found in software-related projects.

System Engineering

These techniques include criteria-based evaluation, multi-voting, and consensus – each requiring active participation from CCB members. In conclusion, using the right tools and techniques can significantly improve the quality, speed, and accuracy of CCB decisions. Before you start any CCB meeting or review, make sure that everyone involved knows their roles and responsibilities. configuration control board The CCB typically consists of a chairperson, a secretary, and representatives from various functional areas, such as engineering, testing, quality, customer, and management. The chairperson leads the meeting, sets the agenda, and facilitates the discussion. The secretary records the minutes, tracks the action items, and updates the CM database.

  • Actions directed
    by the CCB include both contractual actions and tasking orders for
    Government activities, as applicable.
  • A low-level CCB could handle lower priority change requests, for instance non-customer-facing features or changes with low/no cost impact.
  • Through the configuration control process, the full impact of proposed
    engineering changes and deviations is identified and accounted for
    in their implementation.
  • Organizations may choose to have a single CCB handling change requests across multiple projects.
  • CCB charters are normally approved through the government procuring
    activity official administrative channels.

Comments about the glossary’s presentation and functionality should be sent to

CA Service

The Change Control Board and the Change Advisory Board are similar organizational structures play vital roles in decision making. Both are comprised of teams whose role is to collectively help the organization make the right decisions of balancing need and risk of changes to technology that supports business processes, but they’re not the same. When it comes to management and control of changes to services and service components, one of the biggest challenges is determining who has the authority to make change decisions. In software development, projects and programs, a Change Control Board (CCB) is a committee that consists of Subject Matter Experts (SME, e.g. software engineers, testing experts, etc.) and Managers (e.g. Quality Assurance managers), who decide whether to implement proposed changes to a project. A configuration is the set of characteristics that define a final product or deliverable.

effectivity to a future defined block of the CIs may be one solution. Combining or packaging a number of software changes into the next
version may be another, etc. (Contractors also employ a similar process for their internal configuration
control.) CCBs are usually comprised of the joint command or agency
body chartered to act on class I ECPs and requests for major or
critical deviations. The program manager is normally the chairperson
of the CCB and makes the decisions concerning all changes brought
before the CCB.

h International Symposium on Process Systems Engineering

IT service management has long suffered from bureaucratic approaches and general risk aversion—which results in layers of approvals, development delays and confusion, and, ultimately, failure to deliver value to customers in an agile manner. This situation is exacerbated in companies with legacy systems and structures that prohibit the flexibility for change that digital transformation requires. CCB charters are normally approved through the government procuring
activity official administrative channels. All CCB members must
be present at each CCB meeting and should be familiar, from their
functional perspective, with the changes being considered.

configuration control board

The model P, is constructed from the blocks Gn, Wu and Wp representing a nominal description of the process under control, a bi-proper weight function describing the uncertainty of the nominal model and a bi-proper performance weight function respectively. The state vectors of the three individual blocks are assumed to be available for control and are stacked as the vector x. P can be described by the difference equations (1) and is used as the internal model of the MPC.

What are the best practices for conducting effective CCB meetings and reviews?

A low-level CCB could handle lower priority change requests, for instance non-customer-facing features or changes with low/no cost impact. A higher-level CCB could tackle major change requests that have significant impact on costs or customer. Table 6-1 provides an activity guide for the evaluation of a
configuration control process. The CDCA on the other hand, pertains to specifications or any
other type of document and is independent of the organization that
physically maintains and stores the document. The CDCA is the organization
that has the decision authority over the contents of the document,
reflecting proprietary or data rights to the information that the
document contains. The CDCA may be a Government activity or a contractor,
and the authority may be transferred.

configuration control board

CM provides an orderly way to facilitate change, based on a documented requirements baseline, and utilizing best practices in the change management process. This is intended to ensure that expectations are fully understood and realized in an efficient manner, including proper consideration of all potential impacts on customers and resources. CM is a necessary and critical process to assure an orderly and stable evolution of any Architectural Description and also to ensure that the DoDAF remains current in the face of evolving methods and techniques of Architectural Description creation and management.

Evaluate and improve the CCB performance

Functional architecture includes the design documentation shown in Table 11.1. Logbooks should be maintained with each prototype board and these logs should be kept up-to-date. Information in the logbooks should include detailed information when a problem is encountered. What was the white-wire configuration of the board at the time of the test? What system settings or specific sequence of events seem to affect the occurrence of the problem?

configuration control board

Joseph is a global best practice trainer and consultant with over 14 years corporate experience. His passion is partnering with organizations around the world through training, development, adaptation, streamlining and benchmarking their strategic and operational policies and processes in line with best practice frameworks and international standards. His specialties are IT Service Management, Business Process Reengineering, Cyber Resilience and Project Management. In these cases, an Emergency Change Advisory Board (eCAB) can be formed as a temporary subset of the routine CAB. The eCAB may include some or all individuals from the CAB, and this group will meet outside the normal schedule to review the necessary emergency change(s).

How a Change Advisory Board makes decisions

It illustrates
local Government representative review and concurrence with class
II changes and minor deviations (where such action is contractually
required) and its endorsement (or non-endorsement) of class I changes
and major/critical deviations. The CCB then
reviews the proposal and the implementation commitments and either
approves or disapproves them in accordance with the procuring activity’s
policy. As a result of the CCB decision, implementing direction
is given, typically in the form of a CCB directive. Actions directed
by the CCB include both contractual actions and tasking orders for
Government activities, as applicable. In response to a CCB Directive,
the Government contracting office prepares and negotiates a contract
modification to authorize the contractor to proceed with implementation
of the approved class I ECP or major/critical deviation.